Note:
To best utilize this help section it is recommended that you open it in a separate tab or window for quick reference.
Introduction and Main Menu
The Council Minutes and Ordinances are available for public access from the Village website using a software program called Filebound. When you click on the link it will take you to the program and grant you access to the files. From the front page, click on the search icon (the magnifying glass) where you can search the various projects. When you select a project, you will be taken to a search screen. Because the projects have different search criteria they must be searched differently.
Council Minutes and CIC Minutes
Minutes are searchable primarily by date. If you know the exact date you may enter it under the date text box. The format is “MM-DD-YYYY.” The keyword search box useful if you do not know the exact date, the format is “YYYY-MM-DD,” this box allows you to search by entering the year only or the year and month. If you do not know the date you may search by the full text search option. This is accessed by clicking on the advanced search link. If you wish to bring up all of the minutes you may leave the search boxes empty and press enter.
Council Ordinances-Resolutions and CIC Resolutions
Ordinances, like minutes, can be searched by date, the format is “MM-DD-YYYY.” Additionally you may search by ordinance number if it is known; the format is “YYYY-NN.” Please make note ordinance numbers must be entered with a 0 (zero) if they are single digit, for example: Ordinance “1995-5” would correctly be entered “1995-05.” This is to keep the ordinances in proper order when viewing from the list view. Ordinances prior to 1976 will be formatted as “YYYY-NNNN”.
If it is desirable, you may input the year and bring up every ordinance under that year. The full text search works exactly the same as it does for the minutes. Finally, you may enter your search under file notes, it yields much more accurate results, but is only searchable by the titles and keywords of the ordinances.
Resolutions are found with the ordinances, and thus, follow the same search guidelines. The only difference is the format, all resolutions will have an “R” in between the year and ordinance number, hence, the format is “YYYY-R-NN.” Resolutions prior to 1976 will be formatted as “YYYY-R-NNN”.
Choosing your document
Once you have entered your search criteria a list of results will be displayed. Each of these is a link to the document itself. You may choose to organize these results by clicking on the header that divides it. For example, under the ordinances, you can choose to organize the list by date or ordinance number. To view one document, click on the page icon next to the document. To view multiple documents on a page check the box next to each desired page, then click on view bring up the viewer. If only one document is found you will be taken straight to that document.
Viewing the document and Navigating the Viewer
Selecting one or multiple files will load the web viewer. Your selected documents will appear on the left. If you would like to download, print or share these documents, you may do so by checking the boxes next to the pages you are interested in. At the bottom left of the page, you can click on the “i” icon for more details on the file and the page icon below it for notes. This is primarily used for searching the documents.
Closing
The Filebound screen can be closed at any time closing the tab that the viewer opens.