Frequently Asked Questions regarding the Minutes and Ordinances and Resolutions
What is Filebound?
Filebound is the program used to archive the minutes and ordinances. Its primary function is to store the data in a digital form that can be accessed by the administration as well the general public.
What is the difference between the ordinances and the code of ordinances?
The code of ordinances are the local ordinances that the Village has in effect, whereas the ordinances are legislative actions taken by council.
What is the difference between the council and CIC projects?
The council projects are the legislation and documentation of the mayor and council. The CIC projects are the documentation of the Community Improvement Corporation.
How do I access these documents?
Filebound allows you to view council minutes and ordinances with a simple web based viewer. You can access them by entering in the ordinance number or date, you can even search by a range of dates.
How do I search these documents?
This can be done in a number of ways depending on the type of project.
Minutes
The minutes can be searched by date if the exact date is known. The format for the date is “MM-DD-YYYY.” Since the keyword search is formatted with year first “YYYY-MM-DD” you can easily search by year simply by entering the year. It may prove more useful to find a specific council meeting and search by the corresponding month.
Ordinances
While you can search by date, the ordinances have the ability to search by file notes (found in the drop down menu). Only the titles can be searched under this function but it is a much more accurate way to search. Once your results have been brought up they can be organized by date or ordinance number. The format for the date is “MM-DD-YYYY.” The format for the ordinance is “YYYY-NN” the year first, then the ordinance number, beginning with 0 if the number is a single digit. Ordinances prior to 1976 will be formatted as “YYYY-NNNN”.
Resolutions
Resolutions follow the same search guidelines as ordinances. The only difference is the format, all resolutions will have an “R” in between the year and ordinance number, hence, the format is “YYYY-R-NN.” Resolutions prior to 1976 will be formatted as “YYYY-R-NNN”.
How do I navigate the viewer?
Selecting one or multiple files will load the web viewer in a new tab. Your selected documents will appear on the left. If you would like to download, print or share these documents, you may do so by checking the boxes next to the pages you are interested in. At the bottom left of the page, you can click on the “i” icon for more details on the file and the page icon below it for notes. This is primarily used for searching the documents. To close, simply close the tab created by the viewer.
Is Filebound compatible with Mac and Linux?
Yes.
Is Filebound compatible with iOS and Android?
Yes.